Virtual board room software is a result-oriented tool that helps in the effective governance of corporate boards. It makes use of an online meeting platform that allows board members to access most recent information for upcoming board meetings, communicate with each other and keep track of their outstanding tasks. It is much simpler to use than traditional methods of meeting and helps board managers to concentrate on the outcomes of their meetings instead the time needed to plan the meetings.
A good board portal should have features such as audio and video conferences, digital voting, and remote document management. The top board portals include an eSignature function to facilitate long distance collaboration. This allows all participants to sign documents electronically without needing to physically attend a meeting. It also offers the highest level of security with 4096 bits of RSA encryption.
All of these features help to make online meetings more efficient. They also reduce the environmental impact of meetings by reducing the amount required of materials for a meeting. The fact that all of the materials can be stored and shared electronically means that there is no need to print them out which in turn reduces the amount of waste generated by board meetings.
It is important to choose a board portal that has an intuitive interface that will be easy for new users to understand. A good board portal will come with a full dashboard that provides directors with all of the information they need in their reach.